A Request for Proposal (RFP) is a formal document municipalities issue when seeking suppliers to provide goods, services, or complete projects. Unlike simple price quotes, RFPs request detailed proposals explaining how vendors would meet requirements, their qualifications, project approaches, and pricing. Evaluation committees score proposals against predetermined criteria, selecting the best overall value rather than simply the lowest price. RFPs are used for complex purchases where quality, methodology, and expertise matter alongside cost. Municipal procurement policies specify when RFPs are required, typically for larger purchases. The process ensures fair competition and transparency in how public money is spent.